As part of Maximo’s capabilities to be configured and tailored to different business processes, there are options in the Organizations application. This is all part of the Maximo Data Structure, allowing certain data to be separated as well as allowing different sets of rules to be applied to the different data. We will continue this series with Inventory options and cover several that are commonly utilized and call out the level at which they are applied.
Item Defaults – Organization Level
Inventory Defaults – Organization Level
Reorder – Organization Level
Inventory Costs – Site Level
The vast majority of these ‘options’ are in the list of actions in the Organizations application. However, for Items, there are some additional ones that are required to make your organization active.
Default Item Status is needed to specify the status when the item is first created. If you have a process to go through to approve the item, then you will most likely choose ‘Planning’ or ‘Pending’ as your initial status. Status changes throughout the item’s history will be recorded for org and site(s) as you move through the process. ‘Active’ is also an initial status that is available if your process is external to Maximo and you only create the item when that process is complete. Like all of these, this is a business decision.
Default Stock Category is typically set to STK for Stocked, but other categories are possible and, the list of values is governed by a synonym domain so you can create additional values if needed.
Although inventory data is essentially at site level the defaults are set for the organization, and all sites within the organization will follow them. This is an important distinction that is not always noticed in the implementation.
“Automatically create usage documents for new reservations”. With the addition of the Inventory Usage application to replace the Issues and Transfers application, a toggle was added to optionally automate the creation of usage records. As an example, for work orders moving to / through APPR status, with this option turned on, the planned items referencing a storeroom would then create a usage record to simplify issuing the parts.
ABC Breakpoints are also set here, but depending on your version, the automatic update capability to reset the ABC designation on your inventory records, may have been removed. Review your version to confirm, and plan accordingly. At this particular time, there is no known place where the functionality is being moved to. For more information, click here for the RFE and vote if you can.
The Negative Balance (current and available) are driven by business decisions, and you should confer internally and agree before setting them and then communicate so the behavior is known and understood.
Inventory reorder is straightforward, and may appear a bit innocuous at first, but pay close attention to the ‘External Request Creation’ which defaults to Unapproved PR’s. “External” will refer to procurement records for your vendors.
Each time you run ‘Reorder’, this setting is reviewed, whether you run from the Inventory application or via a Cron Task. You don’t want the automation to go too far.
If you do not use purchase requisitions (PR’s) then the recommendation would be to go to Unapproved POs.
It will be imperative to discuss any decision to go to ‘Approved’ PR or PO, especially if there is further automation and/or integration in place.
The ‘Issue Cost’ referenced is the cost to be charged for the inventory on issue. This will typically be charged to a work order and the rules for each site can be different, so it will be important to select your site when reviewing and updating.
The inaugural Maximo Solutions User Group, hosted by Projetech in partnership with the MORE Community, successfully gathered over 550 participants from various industries worldwide. This event showcased diverse Maximo solutions, including mobility, cloud integration, IoT, and AI, through educational presentations. Attendees gained valuable insights into Maximo's capabilities, fostering a collaborative environment for idea exchange and community growth in enterprise asset management.
This blog delves into using Maximo for managing uncommon processes through work order hierarchies. It covers basics, such as the creation and structure of these hierarchies, and practical applications in managing projects and outages. The focus is on planning, scheduling, cost management, and the benefits of hierarchical organization, including labor and cost accumulation and enhanced reporting capabilities.
This blog clarifies the differences between three Maximo Application Suite (MAS) solutions: 'Manage with Health', 'Health and Predict – Utilities', and 'Health, Safety and Environment'. It explains that 'Manage with Health' integrates asset health tracking within the Manage application, while 'Health and Predict – Utilities', designed for energy and utilities, will be restructured in MAS v8.11. Lastly, 'Health, Safety and Environment' is an add-on focusing on safety, compliance, and environmental control within the operational environment.
Become a part of our thriving community with over 3,300 Maximo users.
MORE offers users a platform to discover valuable resources and engage in insightful discussions surrounding the intricacies of Maximo software. Connect with peers and experts to explore the depths of possibilities and enhance your expertise.