Automatically Build an Association Between Assets and Items in Maximo
Chris Winston, Projetech
July 25, 2023
One of Maximo’s more powerful features is the ability to automatically build an association between assets and items, by the issuance of an item to a work order for an asset. This automation adds records to 1 object(SPAREPART) but it becomes visible in a great many places:
Assets application – Spare Parts tab
Inventory application – Where Used tab
Work Order Tracking / Quick Reporting –Materials sub-tab – Select Asset Spare Parts action
This concept of extending the use of the data to many applications is part of the core product design that is delivered, and works in real time (no cron task, escalation, automation script, etc. required).
In Item Master, when you are ready to activate an item, consider leveraging the ‘Add as a Spart Part?’ toggle / checkbox (depending on your version – they do the same thing). Toggling this on (or checking the box)will activate the ‘SPAREPARTAUTOADD’ feature for every issue transaction for this item, and then the journey begins.
I caution you however, that if you make a mistake and issue the part incorrectly, returning (essentially reversing the transaction) the item will not disassociate the item from the asset. You will need to manually remove the association either in the Asset or Inventory application.
Further, you should do the return first, and then disassociate the item from the asset. If you disassociate first and subsequently return the item, the return transaction will actually re-add the association between asset and item, and you will need then edit again.
If you want to try this yourself, IBM has successfully executed the following instructions in 7.6 as well as Manage to confirm the findings:
Create a work order with any asset that does not have 11453 (or whatever target part you will use) as a spare part Approve the work order
Check spare parts tab for the asset and confirm11453 is Not on that tab Issue part 11453 or another non-rotable part with spare part auto add set to yes
Check spare parts tab for the asset and confirm11453 IS on that tab
Remove part 11453 from the spare parts tab(remember to save)
Return part 11453 from the work order to the storeroom
Inspect the asset to see if the part 11453 has returned to the asset
Note: the age of standard demo data for 11453 probably means that your lots are expired. Just add new expiration dates on the inventory balance record that are out some years in the future, save the record, and it will behave fine. It appears that even when the material use transaction is issue type RETURN, the spare part is added. At the very least, this should not happen. Please modify the spare part auto add function to only add when issue type is ISSUE and retain all other functionality.
This blog explores using automation scripts in Maximo to enforce business logic, particularly for validating field requirements upon status changes. It contrasts simpler methods, like Application Designer and data restrictions, highlighting automation scripts' ability to handle complex logic and provide clear, custom error messages. The blog covers practical examples, including required fields for asset status changes and mandatory specifications for operating assets, showcasing how automation scripts improve data integrity and user guidance in Maximo.
Projetech celebrates its loyal customers in a heartfelt blog, emphasizing the invaluable role they play in the company's journey. Recognizing that customer loyalty is a cornerstone of success, the blog reflects on the mutual trust and commitment that has grown over the years. It highlights the significant contribution of long-term customers, not just as patrons, but as key partners in growth, shaping the company’s services through their continuous support and feedback.
Our blog delves into how Enterprise Asset Management (EAM) systems revolutionize airport operations. EAM facilitates efficient asset tracking, predictive maintenance, and lifecycle management, crucial for smooth airport functionality. It ensures regulatory compliance, optimizes resource usage, and integrates with other systems. EAM not only enhances operational safety and cost-effectiveness but also significantly improves the passenger experience. This makes EAM systems indispensable in modern airport management for ensuring seamless and safe travel experiences.
Become a part of our thriving community with over 3,700 Maximo users.
MORE offers users a platform to discover valuable resources and engage in insightful discussions surrounding the intricacies of Maximo software. Connect with peers and experts to explore the depths of possibilities and enhance your expertise.